Elementary AccountsPrivacy Policy
Last updated: November 13, 2026
We do not sell your information, show you ads, or use your records for marketing. This policy explains what Elementary Accounts collects, why, and what you can do about it.
Who we are
Elementary Accounts is a receipt scanning and simple accounting app for iPhone, made by Robert Reynolds ("we", "us"). It is used by small businesses, self-employed people and households in the United States and Jamaica.
Questions about this policy or your data: support@elementaryaccounts.com.
This policy covers the Elementary Accounts app and website. It does not cover other apps or services you choose to use alongside it, such as your email, text messaging or WhatsApp apps.
Information we collect and how we use it
We only collect what the app needs to work. Most of it is information you type, scan or say into the app yourself.
| What | Examples | Why we use it |
|---|---|---|
| Account details | Your email address and password (the password is stored encrypted by our sign-in provider; we cannot see it) | To create your account, sign you in and verify your email |
| Business and profile details | Business or household name, address, phone, country, state, industry pack, tax settings, invoice payment details you choose to add | To set up your books, invoices and tax estimates |
| Your financial records | Income and expense entries, categories, budgets, invoices, bills, stock counts, mileage trips | To keep your books and produce your reports |
| Receipt photos and files | Photos and scans of receipts, fuel pump displays, bank or card statements and files you import from other apps | To keep proof of your entries and to read the details from them |
| Voice recordings | Short recordings made only when you tap Speak an Entry or Speak it | To turn what you say into an entry. Recordings are used to fill the form and are not kept after that |
| Location | Your phone's location, only while a GPS trip you started is running | To measure the distance of that business trip. We save the trip's distance and the start and end place names, not a map of your route |
| Your customers' details | Names, addresses, phone numbers and emails you enter for invoices or messages | To fill in invoices and to let you contact your customers. We never contact them ourselves |
| Support messages | What you send through Help & Feedback, with your account ID | To answer you and fix problems |
Reading receipts, statements and voice with AI. When you scan a receipt, import a statement or file, or speak an entry, that photo, file or recording is sent to Google's Gemini AI (through Google Firebase) to read the amount, date, category and other details. It is used only to answer that request. You always see the result and can change it before it is saved.
Customer messages. When you send offers or news to your customers, the app opens your own email, text or WhatsApp app with the message ready. The message is sent from your account, not through us.
Reminders. Bill reminders are set on your phone as notifications. They do not go through our servers.
What we do not collect. We do not use advertising trackers, and we do not track you across other apps or websites. The app has no access to your bank accounts; statements only come in when you import them yourself.
Who we share it with
We share your information only with the service providers that run the app, and only so they can do that job:
- Google Firebase (Google LLC): sign-in, the online database where your records are saved, receipt photo storage, app security checks (App Check), and the Gemini AI that reads receipts, statements and voice entries. Your data is stored on Google servers in the United States.
- Apple: app delivery, and in-app purchases and subscriptions when they are offered. Apple handles your payment details; we never see your card number.
We do not sell or rent your information. We will only disclose it to anyone else if the law requires it, for example a valid court order, or to protect the safety of our users.
How we protect it and who can see it
Your information is encrypted while it travels between your phone and our servers and while it is stored. Each account can only read its own records.
As the operator of the app, we can technically view the records in an account. We only do so when you ask for help (for example through Help & Feedback) and need us to look into a problem, or when the law requires it. We do not browse, analyse or use your records for any other purpose.
How long we keep it and how to delete it
We keep your records for as long as your account is open, so your books are there when you need them. Tax authorities often expect records to be kept for several years, so we do not delete entries on our own.
You can delete any entry, photo, invoice, customer or profile at any time in the app. You can also delete your whole account in the app under Settings → Delete Account. This permanently removes your account, records and receipt photos from our servers within 30 days. Copies in routine backups are cleared as those backups expire. You can export your records as a PDF or CSV first if you want to keep them.
Your choices and rights
- See or download your data: use Export in Reports at any time.
- Correct it: edit any entry or detail in the app.
- Delete it: as described above, or email us and we will do it for you.
- Turn features off: camera, microphone, location and notifications each need your permission, and you can turn them off in your iPhone's Settings. The rest of the app keeps working.
Depending on where you live, for example California, you may have further rights to know, correct or delete your information. Email us and we will help, without charging you.
Children
Elementary Accounts is meant for adults running a business or household. It is not directed at children under 13, and we do not knowingly collect information from them. If you believe a child has created an account, contact us and we will delete it.
Changes to this policy
If we change this policy, we will update the date at the top. If a change affects how your information is used in an important way, we will tell you in the app before it takes effect.
Contact
Robert Reynolds, Elementary Accounts
support@elementaryaccounts.com